How to Schedule an Email in Outlook: Tech Tips Revealed

Scheduling an email in Outlook lets you write it now and send it later — ideal for working across time zones, avoiding weekend emails, or just staying organised.

The feature is available in both the Outlook desktop app and Outlook on the web, though the steps are slightly different.

On the Outlook Desktop App (Windows)

1. Open Outlook and click New Email to compose a message.

2. Write your email as usual — add recipients, subject, and content.

3. Click on the Options tab in the toolbar at the top.

4. Select Delay Delivery (you'll find it in the ‘More Options’ group).

5. Under Delivery options, tick ‘Do not deliver before’.

6. Choose the date and time you want the email to be sent.

7. Click Close, then click Send.

Your email will now sit in the Outbox until the scheduled time. Make sure Outlook stays open and connected to the internet — otherwise it won't send at the chosen time.

On Outlook for Mac

1. Compose a new email.

2. Click the down arrow next to the Send button.

3. Select Send Later.

4. Pick your date and time, then click Send.

Outlook will handle the scheduling automatically in the background.

On Outlook Web (Outlook.com / Office 365)

1. Go to www.outlook.com and log in.

2. Click New Message to start composing.

3. Write your email as normal.

4. Next to the Send button, click the down arrow or drop-down menu.

5. Select Send later.

6. Choose a date and time, then click Send.

The email will now be stored and automatically sent from the cloud — no need to keep your browser open.

Final Tips

• You can only schedule emails individually — it doesn’t work with bulk sends or mail merges.

• To edit a scheduled email, go to your Outbox, open the message, make your changes, and reapply the delivery time.

• You can cancel a scheduled email by deleting it from your Outbox (before the delivery time).

Final Thought

Scheduling emails in Outlook is easy and effective once you know where to look. Whether you’re planning ahead or just want to appear impressively punctual, it’s a handy tool that keeps your inbox — and your timing — on point.